Charlesworth Kennedy is a recruitment business which provides work-finding services to its clients and work seekers and must therefore process personal data so that it can provide these services. The company acts as a data controller and will process personal data where it has a legal basis for doing so. The company is registered with the ICO and its registration number is Z2096851.
As a recruitment business the Company collects and processes personal data. It is required to do so to comply with legislation and is required to keep this data for different periods depending on the nature of the data. In collecting, storing and using personal data the company complies with all Data Protection Regulations. We may record and store any telephone, email or other communication with both our clients and candidates in order to verify instructions given to us, to ensure compliancy with employment and data privacy regulations as well as to improve the quality of the services we provide.
The core services the company delivers include the providing of work seeking services to candidates, the introduction of candidates to our clients, supporting professional executives throughout their career and supporting businesses in their resourcing needs and strategies. The retention of personal data is integral to those services and is therefore held on the basis of the legitimate interest of work seekers, clients and the company.
The company has implemented measures and procedures that adequately protect the privacy of individuals and ensures that privacy protection is integral to all data processing activities. We protect your personal data using encryption and limited access protocols on computer equipment hosted in facilities using physical, electronic and procedural security features. Any paper copy containing personal data is shredded once its legitimate use has been completed.
The company will obtain your personal data by direct correspondence by phone, email or otherwise or by obtaining data from other sources such as external social or business networks, job boards, websites, online CV libraries, personal contacts and recommendations. Once your personal data has been obtained the company will inform you by sending a privacy notice within 30 days of collecting the data of its intention to hold the data and for what purpose the data is to be processed and retained.
The company will obtain your specific consent to share any personal data with any third party such as your introduction as a work seeker to a client or as a candidate to a prospective employer. Where your specific consent is the basis for the processing of your personal data you have the right to withdraw your consent at any time.
The personal data the company will process may include your name, private address, email addresses, personal contact phone numbers, career history, qualifications and work experience, links to professional profiles, verification references, supporting documentation such as identity verification, CV, psychometric profile and other data necessary to provide our clients or you with work seeking services or opportunities. The company will review the personal data it holds on a regular basis to ensure it is being lawfully processed and it is accurate, relevant and up to date.
The company does not collect or process any sensitive personal data for work seekers or candidates as defined under the Data Protection Regulations.
Your personal data will be retained by the company for as long as either the company or you has a legitimate interest in keeping it. Employment legislation may also require us to keep your personal data for a minimum period of time. You will be contacted periodically to inform you that we continue to hold your data and to ensure the personal data we hold is accurate and current.
The company will not use personal data for automatic profiling or decision making. Any use of your personal data will be the direct responsibility and under the control of an authorised employee of the company. The company will not use your data for general marketing, nor will the company use your personal data other than to provide you with work seeking services.
Your personal data the company has collected may be shared with an organisation based outside the European Economic Area (EEA) where regulations on the use of personal data may differ. This transfer of data will only be done in support of providing you with work seeking services or as an introduction to a client based outside the EEA. By giving your specific consent to the sharing of your personal data with prospective employers you agree to this transfer of data to organisations outside the EEA. The company will take all reasonable steps to ensure your personal data is treated confidentially and securely.
Under the Data Protection Regulations you have the right to access the personal data that the company is holding about you. You also have the right to request correction of any personal data should it be incorrect, the right to request the erasure of your personal data should there be no legitimate interest to process it, the right to request a restriction of the processing of your personal data and the right to have your personal data transferred to a third party. You can exercise any of these rights at any time by contacting the company by email at firstname.lastname@example.org
Questions or requests regarding this data privacy notice should be addressed by email to email@example.com